Planning a wedding from a far away location can be much more difficult than if you were planning it close to home. Youll have to rely on others to make recommendations and offer advice. And many of the vendors will be hired sight unseen until the day of the actual event.
Destination can mean many things to different people. For instance, a Denver couple planning a destination event may consider Aspen, Colorado, or Waikiki, Hawaii. In either case they will be concentrating on creating a memorable experience not only for themselves, but for their guests as well.
For some services, even if the final products arent up to par, youll quickly forget about them. Will anyone truly know if your cake is a bit smaller than you envisioned, or the flowers werent the right shade of pink? Yet if your photographs are terrible, you will be reminded of it every time you open up your album to relive the memories.
In years past, no matter where you planned your wedding, you almost always hired your photographer from the geographical region where the wedding was to take place. Thanks to the Internet, thats no longer a requirement. If you find the right photographer and they offer what you are looking for, why not bring them along to your destination?
If you do choose to bring a photographer with you, or have him meet you at your final destination, there are things to consider before you sign on the dotted line. Make sure you speak with your photographer about each of these things, and understand who is responsible for what.
What expenses will you have to cover?
Photographers usually quote package prices based on traveling within a certain geographical location. Outside of that, the photographer may charge for airfare, hotel accommodations, transportation while at the final destination, per diem to include food and miscellaneous expenses, and extra fees to cover lost wages while away from home. Discuss all fees ahead of time so you know what the bottom line truly is, and what youre final responsibilities are.
Are shooting times negotiable?
With many destination events, you have a smaller guest list and more events. From rehearsal night dinners, to golf rounds for the guys and spa days for the girls, chances are youll be spending quality time with many of your guests. Is your photographer willing to photograph more of these events in exchange for the paid travel fees? If hell be on location for two to three days, he may be willing to show up for an hour or two to capture some unique photographs he couldnt get back in his normal studio.
What other options do we have?
The fun part of being in a new location is the fresh opportunities. Here in Denver we have plenty of snow-capped mountains and pine trees. Beaches, however, are hard to come by. A photographer may jump at the chance at gaining beach portraits in his portfolio. Ask about formal shoots of the bride and groom in outside locations from the actual event. With quick Internet searches, you can find remarkable locations just minutes from your reception site. And whether the entire guest list is invited to participate, or just the bride and groom, the results could be well worth getting the right photographer for the job.